Travel Outside the US

Intern/Trainees are permitted to travel outside of the United States during their training. You must first discuss your travel with your supervisors at your host company (any time off is determined by the host company).

ACCORDING TO US GOVERNMENT REGULATIONS, YOU MAY NOT RE-ENTER THE US WITHOUT YOUR PASSPORT AND YOUR ORIGINAL DS-2019 FORM VALIDATED FOR TRAVEL BY PAN ATLANTIC. A COPY OF THIS FORM IS NOT ACCEPTABLE.

Once you have determined the date of your departure from the US and the date of return to the US, you will need to send Pan Atlantic:

Your Original DS-2019 form (if you have more than one DS-2019 form, an original and an updated form, you must send both to Pan Atlantic)

Your departure and return dates;
A US address where your paperwork can be returned;

A check or money order made out to Pan Atlantic in the amount of $25 which covers the cost of processing the paperwork and returning it to you. You may also pay online. Additional fees will apply for any online credit card payments. Please note that the fee for paperwork sent to us less than two weeks in advance of your departure date OR that must be sent overseas is $60 instead of $35 to cover international and rush shipping fees.
An email from your supervisor at the host property confirming that you are in good standing in your program and that your time off has been approved;
A contact number and email address overseas where you can be reached in case of emergency while you are gone;

Please send all paperwork to our office via a mail service such as FedEx or UPS so that you can confirm delivery.

You must send your paperwork to us at least two weeks in advance of your travel date so that we have enough time to get everything processed and returned to you before your departure. There is a rush fee of $50 for any paperwork that is received less than two weeks before your US departure date. Additional fees will apply for any paperwork that must be sent to you overseas.

It is your responsibility to thoroughly investigate and comply with any and all entry requirements for the country to which you plan to travel. Validation of your DS-2019 form only relates to your reentry to the United States, and does not have any bearing on your entry into other countries. It is possible, depending on your country of citizenship (the country from which your passport was issued) that you may have to apply for a visa for entry to whatever country you are visiting, in addition to needing the US DS-2019 for re-entry to the United States.

Please make sure to double check the expiration date on your visa document in your passport. Your DS-2019 form shows how long you are legally allowed to stay in the US to train, and the visa document shows the dates during which you may apply at the US border for entry into the US. If your DS-2019 form is still valid but your visa document has expired you need to contact the US Embassy that issued the visa to find out how to apply for an extension BEFORE you attempt to reenter the US.

You may not leave and reenter the US on your J-1 visa during the 30 day grace period after your training program has ended. We do not validate travel within the last two weeks of training. Please also keep in mind that you may only leave the US for two weeks (14 days) at a time!

Please note: The US Government expects you to take full advantage of your J-1 visa. Please do not try to use your visa for frequent exit and reentry to the United States. You may be refused reentry if you have traveled abroad too often. Keep in mind that intern/trainees may only leave the United States for two weeks at a time.