Pan Atlantic Exchanges
Pan Atlantic Foundation
Privacy Policy
Effective Date: May 25, 2018
Pan Atlantic Exchanges, Pan Atlantic Foundation and any affiliated companies (collectively “Pan Atlantic”) believes that protecting your privacy and your personally identifiable information (“PII”) is important. We are committed to respecting your privacy and we adhere to the principles of applicable data protection and privacy laws around the world.
By your access, use or continued use of our websites you consent and agree to the terms of this Privacy Policy as it may be amended from time to time. We may also ask you to acknowledge your consent and agreement to the terms of this Privacy Policy and our collection, use and sharing of certain information in ways other than simply by your use and continued use of our websites, for example, by requiring you to sign a separate agreement, by clicking “agree” or taking some other affirmative action prior to your ability to use or access certain websites or certain parts of our websites. In addition, as part of our commitment to keep you informed, we may mail, e-mail, telephone, or contact you by other means to notify you of Pan Atlantic services, or upcoming Pan Atlantic opportunities, events, enhancements, or other relevant information that may be of interest to you.
The following topics are covered in this policy.
Information we collect about you
How we use your information
How we share your information with others
How to access and modify your information
How to limit the use of your information
Cookies, tracking and advertising
How we secure your information
Information for users in Europe and outside the US
Other important information
Questions and how to report a problem
Information we collect from or about you
We collect, process, and retain information from or about you and any devices you may use when you use or interact with our Websites, and in other ways described below.
Information you give us: We receive and store information you enter on our Websites or give us in any other way, the information may include the following.
Location information: When you download or use our apps or visit our Websites, we may receive information about your location and your mobile device, including a unique identifier for your device. Location information allows us to provide location-based services, such as advertising, search results, and other personalized content.
Information from social media: When you interact with us or our Websites on a social media platform, we may collect the personal data that you make available to us on that page, including your account ID or username and other information included in your posts.
Information from other sources: We may supplement the personal data we collect with information from third parties or collected offline, such as information collected by Pan Atlantic at events, in person or collected over the phone and add it to your account information. This information may include, but is not limited to, demographic information that is publicly available, additional contact information, group affiliations, occupational information, and educational background. We also may collect information about you from people you have referred us to, for example, to determine your qualifications.
How we use your information
Pan Atlantic is committed to providing you with information about the collection and use of PII furnished by, or collected from, visitors while using our websites, products and services. It is our practice not to ask you for information unless we need it or intend to use it. Some of the primary purposes for requesting and collecting your PII are as follow below.
Providing our services: (online and in the real world), such as addressing an inquiry or processing an application(e.g., when Participants are filling out an application, fulfilling a request for information, or completing a request for services), arranging program placement (e.g. select host organizations, host families and schools), facilitating and managing a participant’s involvement in a program, administering scholarships, and service providers toward that end.
Marketing and communications: with you in relation to the services offered by Pan Atlantic, and by other trusted third parties.
Performing research: via surveys, questionnaires, and reviews to better serve your needs, improve the effectiveness of our websites, your experience, our various types of communications, campaigns, and/or promotional activities.
Alumni engagement: and other outreach activities, to keep you informed about and involved with Pan Atlantic activities, (such as campaigns, conferences, publications, recruitment of host families and volunteers, new programs and services).
We retain your PII for periods reasonably necessary to provide our services and outreaching activities. You may opt out of our emails, newsletters, and Pan Atlantic surveys and reviews at any time by clicking on the link included in such communications, or by contacting us directly to opt out. You will always be offered the choice not to submit your PII or to decide what communications you want to receive from us. However, doing so may cause certain transactions to become affected. For example, not providing required information such as a name will prevent the processing of an application. If you do not provide us with the information requested, you may not be able to participate in our programs.
Some of these uses of your information may be in connection with our legitimate interests in providing the Services. We may use the information from one portion of the Websites on other portions of the Websites, and we may combine information gathered from multiple portions of the Websites into a single record. We may also use or combine information that we collect offline or we collect or receive from third-party sources for many reasons, including to enhance, expand, and check the accuracy of our records. We may retain your information as long as is necessary for the purposes for which we collected it, or you agreed to upon registration, and for purposes of fraud prevention or as otherwise required by applicable law.
Pan Atlantic transfers PII across international borders to securely store this information in other countries.
How we share your information with others
We share your personal data with third parties as described below.
Third-Party Service Providers: We engage third-party service providers who work on our behalf to help us provide and support the Websites and our Services. Based on the choices you made when you registered with us, these third parties may have access to your personal data when needed to perform their functions. If we share your personal data with these parties we will require the third parties to maintain the confidentiality and security of your personal information, and they will be restricted from using, selling, or distributing your personal data in any way other than to provide the requested services to us or as otherwise required or expressly permitted by law.
Business Partners: Based on the choices you made when registering, we may engage in activities that include sharing your personal data with unaffiliated third parties, such as business partners who provide products and services that we think you may be interested in. We may share information that personally identifies you with business partners who provide products and services that we think you may be interested in.
Sale, Assignment or Change of Control: We may change our ownership or corporate organization while providing the Websites. We may transfer to another entity or its affiliates or service providers some or all information about you in connection with, or during negotiations of, any merger, acquisition, sale of assets or any line of business, change in ownership control, or financing transaction. Under such circumstances, we will request the acquiring party to follow the practices described in this Privacy Policy with respect to previously collected information. Nevertheless, we cannot promise that an acquiring party or the merged entity will have the same privacy practices or treat your information the same as described in this Privacy Policy.
Law Enforcement, Legal Process, and Emergency Situations: We may also use or disclose your personal data if required to do so by law or on the good-faith belief that such action is necessary to (a) conform to applicable law or comply with legal process served on us or our Websites; (b) protect and defend our rights or property, the Websites or our users, or (c) act to protect the personal safety of us, users of the Websites or the public.
Public Areas, Interactive Features and Activities: Please remember that any information you share in public areas, such as articles posted on our site or social media sites (such as Instagram) (“Public Social Features”), becomes public and anyone may take and use that information. Please be careful about what you disclose and do not post any information that you expect to keep private. Please consult the applicable guidelines, if any, for use of these features. We cannot control who views information that you post in public areas of the Websites and is not responsible for how third parties, including other users may use or disclose information that you post in public areas of the Websites or otherwise share with other users or third parties.
How to access and modify your information
If you have an online account with us, you can update your account information through your online account.
If you would like to request access, modification, correction, or deletion of personal data that you have provided to us or that you believe we may have collected about you, please contact us at [email protected]. We may not be able to delete your personal data without also deleting your user account. You will not be permitted to examine the personal data of any other person or entity. To verify your identity, you may be required to provide us with personal data prior to accessing any records containing information about you. We may not accommodate a request to change or delete personal data if we believe doing so would violate any law, regulation, or legal requirement, or cause the information to be incorrect.
We will honor any legal right that you have to access, modify or erase your personal information. To request access and to find out whether any fees may apply, if permitted by applicable state, federal, or national law (outside of the United States), please contact at [email protected].
How to limit the use of your information
In many instances, you have choices about the information you provide and how we use your information. These choices, and any related consequences, are described in detail below.
Marketing Emails: When you create an account through our Website or sign up for certain communications, you are required to provide us with an accurate email address through which we may contact you. Based on the choices you made when you registered we may use your email address to communicate with you about offerings from us, our selected vendors, and partners. While you cannot opt-out of receiving notifications and other communications regarding your account or your transactions, you can always opt- out of receiving promotional and other marketing emails from us by: (1) using the “unsubscribe” feature in our marketing emails; or (2) contacting us at [email protected].
Third-Party Service Providers/Business Partners/Affiliates/Subsidiaries: You can always rescind your consent to share your information with Third-Party Service Providers, Business Partners, Affiliates or Subsidiaries by contacting us at [email protected].
Location Tracking: Most mobile devices allow you to control or disable the use of precise location services by any application on your mobile device through the device’s settings’ menu.
Cookies, Tracking and Advertising
Like many websites, we use tracking technologies such as cookies, web beacons and similar technologies to record your preferences, and track the use of our Websites and exposure to our online advertisements.
We may also use these technologies to monitor traffic, improve the Websites, and make it easier to use and more relevant. You can usually modify your browser setting to disable or reject cookies. If you delete your cookies or if you set your browser to decline cookies, some features of the Websites may not work or may not work as designed.
We partner with third-party advertising companies who also use these tracking tools to provide advertisements on our Websites or other websites. These third parties may use these technologies to collect information about you when you use the Websites. They may collect information about your online activities over time and across different websites and other online services. They may also use persistent identifiers to track your Internet usage across other websites in their networks beyond the Websites. They may use this information to provide you with interest-based advertising or other targeted content. While we do not knowingly provide these entities with information that personally identifies you such third parties may, with sufficient data from other sources, be able to personally identify you, unknown to us.
Some content or applications, including advertisements, on the Websites may be served by unaffiliated third parties. We do not control these third parties’ tracking technologies or how they may be used. If you have any questions about an advertisement, you should contact the responsible advertiser directly. We are not responsible for the content or privacy practices on any website not operated by us to which our Websites link or that link to our Websites.
Your browser or device may include “Do Not Track” functionality. Our information collection and disclosure practices, and the choices that we provide to visitors, will continue to operate as described in this Privacy Policy, whether or not a Do Not Track signal is received.
We use Google Analytics, a web analytics service provided by Google, Inc., on our Websites. Google Analytics uses cookies or other tracking technologies to help us analyze how users interact with and use the Websites, compile reports on the Websites’ activity, and provide other services related to Websites activity and usage. The technologies used by Google may collect information such as your IP address, time of visit, whether you are a return visitor, and any referring website. The Websites do not use Google Analytics to gather information that personally identifies you. The information generated by Google Analytics will be transmitted to and stored by Google and will be subject to Google’s privacy policies.
How we secure your information
Pan Atlantic recognizes the importance of information security, and is constantly reviewing and enhancing its technical, physical, and logistical security rules and procedures. All Pan Atlantic-owned websites and servers have security measures in place to help protect your PII against accidental, loss, misuse, unlawful or unauthorized access, disclosure, or alteration while under our control. Although “guaranteed security” does not exist either on or off the Internet, we safeguard your information using appropriate administrative, procedural and technical safeguards, including password controls, and the use of up to 256-bit encryption (or more sophisticated encryption as per current industry standards) based on a certificate issued by Comodo Inc. This allows for the use of Secure Sockets Layer (SSL), an encryption method used to help protect your data from interception and hacking while in transit. We implement firewalls, intrusion detection system, and antivirus software with constant updates and monitoring on irregularities. Physical servers are securely protected by 24×7 monitoring at all locations, with redundant electricity, air-conditioning and fire suppression systems. IT personnel utilize encryption, where possible, to prevent direct access to data stored in databases. Access to data stored in the systems is subject to authentication with unique username and password. Users are only allowed to access information that belongs to their responsible area. Online confidentiality agreements are in place, for example as click-through consents, to be accepted at first log-in, to ensure that certain users that have access to select data are bound by appropriate confidentiality obligations.
Information for users in Europe and outside the US
If you use our Sites outside of the United States, you understand that we may collect, process, and store your personal information in the United States and other countries. The laws in the U.S. regarding personal information may be different from the laws of your state or country. Any such transfers will comply with safeguards as required by relevant law. If applicable, you may have a right to claim compensation for damages caused by a breach of relevant data protection laws.
Users in the European Union (EEA) and Switzerland
If you are a resident of the EEA or Switzerland, the following information applies.
Purposes of processing and legal basis for processing
As explained above, we process personal data in various ways depending upon your use of our Sites and Services. We process personal data on the following legal bases: (1) with your consent; (2) as necessary to perform our agreement to provide Services; and (3) as necessary for our legitimate interests in providing the Websites and Services where those interests do not override your fundamental rights and freedom related to data privacy. Pan Atlantic acts as a data controller.
Right to lodge a complaint
Users that reside in the EEA or Switzerland have the right to lodge a complaint about our data collection and processing actions with the supervisory authority concerned. Contact details for data protection authorities are available here.
Transfers
Personal information we collect may be transferred to, and stored and processed in, the United States or any other country in which we or our affiliates or subcontractors maintain facilities. Upon the start of enforcement of the General Data Protection Regulation (GDPR), we will ensure that transfers of personal information to a third country or an international organization are subject to appropriate safeguards as described in Article 46 of the GDPR.
Individual Rights
If you are a resident of the EEA or Switzerland, you are entitled to the following rights once the GDPR becomes effective:
The right to request data erasure – you have the right to have your data erased from our Websites if the data is no longer necessary for the purpose for which it was collected, you withdraw consent and no other legal basis for processing exists, or you believe your fundamental rights to data privacy and protection outweigh our legitimate interest in continuing the processing.
The right to restrict or object to our processing – you have the right to restrict or object to our processing if we are processing your data based on legitimate interests or the performance of a task in the public interest as an exercise of official authority (including profiling); using your data for direct marketing (including profiling); or processing your data for purposes of scientific or historical research and statistics.
The right to object to automated decision making – you have a right to avoid being subject to automated decision making and insist on human intervention if we make an automated decision that produces a legal or a similarly significant effect on you.
Data protection officer
Pan Atlantic has a Data Protection Officer.
Spencer Jones
Pan Atlantic Exchanges
Pan Atlantic Foundation
1 Union Street, Suite 202
Portland, ME 04101
+1.207.871.8622 x 104
[email protected]
Other important Information
Children’s Data: Our Websites are intended for users ages 14 and older only. Accordingly, we will not knowingly collect or use any personal data from children that we know to be under the age of 14. If we become aware of personal data in our database that was collected from a child under 14, we will delete such information.
Questions or to report a problem
For questions about our Privacy Policy, to make choices about receiving promotional communications, to update your personal information, or to place an order, you can contact us by email, telephone or postal mail:
Pan Atlantic Exchanges
Pan Atlantic Foundation
1 Union Street, Suite 202
Portland, ME 04101
+1.207.871.8622 x 104
[email protected]
Pan Atlantic Foundation
Privacy Policy
Effective Date: May 25, 2018
Pan Atlantic Exchanges, Pan Atlantic Foundation and any affiliated companies (collectively “Pan Atlantic”) believes that protecting your privacy and your personally identifiable information (“PII”) is important. We are committed to respecting your privacy and we adhere to the principles of applicable data protection and privacy laws around the world.
By your access, use or continued use of our websites you consent and agree to the terms of this Privacy Policy as it may be amended from time to time. We may also ask you to acknowledge your consent and agreement to the terms of this Privacy Policy and our collection, use and sharing of certain information in ways other than simply by your use and continued use of our websites, for example, by requiring you to sign a separate agreement, by clicking “agree” or taking some other affirmative action prior to your ability to use or access certain websites or certain parts of our websites. In addition, as part of our commitment to keep you informed, we may mail, e-mail, telephone, or contact you by other means to notify you of Pan Atlantic services, or upcoming Pan Atlantic opportunities, events, enhancements, or other relevant information that may be of interest to you.
The following topics are covered in this policy.
Information we collect about you
How we use your information
How we share your information with others
How to access and modify your information
How to limit the use of your information
Cookies, tracking and advertising
How we secure your information
Information for users in Europe and outside the US
Other important information
Questions and how to report a problem
Information we collect from or about you
We collect, process, and retain information from or about you and any devices you may use when you use or interact with our Websites, and in other ways described below.
Information you give us: We receive and store information you enter on our Websites or give us in any other way, the information may include the following.
- Your name
- Company name
- Title
- Company, home, postal or other physical address
- E-mail addresses
- Account information (username and password)
- Telephone number, including mobile and VOIP numbers
- Date of Birth
- Government issued ID information, including social security, passport and taxpayer identification numbers
- Emergency contact information
- Photographs
- Videos
- Health-related information
- Transaction-related information, including, preferred means of payment or billing information
- Third party personal information, such as name and email for referral purposes
- Employment history
- Immigration history
- Criminal history
- Any other Information needed to provide you with our Services
Location information: When you download or use our apps or visit our Websites, we may receive information about your location and your mobile device, including a unique identifier for your device. Location information allows us to provide location-based services, such as advertising, search results, and other personalized content.
Information from social media: When you interact with us or our Websites on a social media platform, we may collect the personal data that you make available to us on that page, including your account ID or username and other information included in your posts.
Information from other sources: We may supplement the personal data we collect with information from third parties or collected offline, such as information collected by Pan Atlantic at events, in person or collected over the phone and add it to your account information. This information may include, but is not limited to, demographic information that is publicly available, additional contact information, group affiliations, occupational information, and educational background. We also may collect information about you from people you have referred us to, for example, to determine your qualifications.
How we use your information
Pan Atlantic is committed to providing you with information about the collection and use of PII furnished by, or collected from, visitors while using our websites, products and services. It is our practice not to ask you for information unless we need it or intend to use it. Some of the primary purposes for requesting and collecting your PII are as follow below.
Providing our services: (online and in the real world), such as addressing an inquiry or processing an application(e.g., when Participants are filling out an application, fulfilling a request for information, or completing a request for services), arranging program placement (e.g. select host organizations, host families and schools), facilitating and managing a participant’s involvement in a program, administering scholarships, and service providers toward that end.
Marketing and communications: with you in relation to the services offered by Pan Atlantic, and by other trusted third parties.
Performing research: via surveys, questionnaires, and reviews to better serve your needs, improve the effectiveness of our websites, your experience, our various types of communications, campaigns, and/or promotional activities.
Alumni engagement: and other outreach activities, to keep you informed about and involved with Pan Atlantic activities, (such as campaigns, conferences, publications, recruitment of host families and volunteers, new programs and services).
We retain your PII for periods reasonably necessary to provide our services and outreaching activities. You may opt out of our emails, newsletters, and Pan Atlantic surveys and reviews at any time by clicking on the link included in such communications, or by contacting us directly to opt out. You will always be offered the choice not to submit your PII or to decide what communications you want to receive from us. However, doing so may cause certain transactions to become affected. For example, not providing required information such as a name will prevent the processing of an application. If you do not provide us with the information requested, you may not be able to participate in our programs.
Some of these uses of your information may be in connection with our legitimate interests in providing the Services. We may use the information from one portion of the Websites on other portions of the Websites, and we may combine information gathered from multiple portions of the Websites into a single record. We may also use or combine information that we collect offline or we collect or receive from third-party sources for many reasons, including to enhance, expand, and check the accuracy of our records. We may retain your information as long as is necessary for the purposes for which we collected it, or you agreed to upon registration, and for purposes of fraud prevention or as otherwise required by applicable law.
Pan Atlantic transfers PII across international borders to securely store this information in other countries.
How we share your information with others
We share your personal data with third parties as described below.
Third-Party Service Providers: We engage third-party service providers who work on our behalf to help us provide and support the Websites and our Services. Based on the choices you made when you registered with us, these third parties may have access to your personal data when needed to perform their functions. If we share your personal data with these parties we will require the third parties to maintain the confidentiality and security of your personal information, and they will be restricted from using, selling, or distributing your personal data in any way other than to provide the requested services to us or as otherwise required or expressly permitted by law.
Business Partners: Based on the choices you made when registering, we may engage in activities that include sharing your personal data with unaffiliated third parties, such as business partners who provide products and services that we think you may be interested in. We may share information that personally identifies you with business partners who provide products and services that we think you may be interested in.
Sale, Assignment or Change of Control: We may change our ownership or corporate organization while providing the Websites. We may transfer to another entity or its affiliates or service providers some or all information about you in connection with, or during negotiations of, any merger, acquisition, sale of assets or any line of business, change in ownership control, or financing transaction. Under such circumstances, we will request the acquiring party to follow the practices described in this Privacy Policy with respect to previously collected information. Nevertheless, we cannot promise that an acquiring party or the merged entity will have the same privacy practices or treat your information the same as described in this Privacy Policy.
Law Enforcement, Legal Process, and Emergency Situations: We may also use or disclose your personal data if required to do so by law or on the good-faith belief that such action is necessary to (a) conform to applicable law or comply with legal process served on us or our Websites; (b) protect and defend our rights or property, the Websites or our users, or (c) act to protect the personal safety of us, users of the Websites or the public.
Public Areas, Interactive Features and Activities: Please remember that any information you share in public areas, such as articles posted on our site or social media sites (such as Instagram) (“Public Social Features”), becomes public and anyone may take and use that information. Please be careful about what you disclose and do not post any information that you expect to keep private. Please consult the applicable guidelines, if any, for use of these features. We cannot control who views information that you post in public areas of the Websites and is not responsible for how third parties, including other users may use or disclose information that you post in public areas of the Websites or otherwise share with other users or third parties.
How to access and modify your information
If you have an online account with us, you can update your account information through your online account.
If you would like to request access, modification, correction, or deletion of personal data that you have provided to us or that you believe we may have collected about you, please contact us at [email protected]. We may not be able to delete your personal data without also deleting your user account. You will not be permitted to examine the personal data of any other person or entity. To verify your identity, you may be required to provide us with personal data prior to accessing any records containing information about you. We may not accommodate a request to change or delete personal data if we believe doing so would violate any law, regulation, or legal requirement, or cause the information to be incorrect.
We will honor any legal right that you have to access, modify or erase your personal information. To request access and to find out whether any fees may apply, if permitted by applicable state, federal, or national law (outside of the United States), please contact at [email protected].
How to limit the use of your information
In many instances, you have choices about the information you provide and how we use your information. These choices, and any related consequences, are described in detail below.
Marketing Emails: When you create an account through our Website or sign up for certain communications, you are required to provide us with an accurate email address through which we may contact you. Based on the choices you made when you registered we may use your email address to communicate with you about offerings from us, our selected vendors, and partners. While you cannot opt-out of receiving notifications and other communications regarding your account or your transactions, you can always opt- out of receiving promotional and other marketing emails from us by: (1) using the “unsubscribe” feature in our marketing emails; or (2) contacting us at [email protected].
Third-Party Service Providers/Business Partners/Affiliates/Subsidiaries: You can always rescind your consent to share your information with Third-Party Service Providers, Business Partners, Affiliates or Subsidiaries by contacting us at [email protected].
Location Tracking: Most mobile devices allow you to control or disable the use of precise location services by any application on your mobile device through the device’s settings’ menu.
Cookies, Tracking and Advertising
Like many websites, we use tracking technologies such as cookies, web beacons and similar technologies to record your preferences, and track the use of our Websites and exposure to our online advertisements.
We may also use these technologies to monitor traffic, improve the Websites, and make it easier to use and more relevant. You can usually modify your browser setting to disable or reject cookies. If you delete your cookies or if you set your browser to decline cookies, some features of the Websites may not work or may not work as designed.
We partner with third-party advertising companies who also use these tracking tools to provide advertisements on our Websites or other websites. These third parties may use these technologies to collect information about you when you use the Websites. They may collect information about your online activities over time and across different websites and other online services. They may also use persistent identifiers to track your Internet usage across other websites in their networks beyond the Websites. They may use this information to provide you with interest-based advertising or other targeted content. While we do not knowingly provide these entities with information that personally identifies you such third parties may, with sufficient data from other sources, be able to personally identify you, unknown to us.
Some content or applications, including advertisements, on the Websites may be served by unaffiliated third parties. We do not control these third parties’ tracking technologies or how they may be used. If you have any questions about an advertisement, you should contact the responsible advertiser directly. We are not responsible for the content or privacy practices on any website not operated by us to which our Websites link or that link to our Websites.
Your browser or device may include “Do Not Track” functionality. Our information collection and disclosure practices, and the choices that we provide to visitors, will continue to operate as described in this Privacy Policy, whether or not a Do Not Track signal is received.
We use Google Analytics, a web analytics service provided by Google, Inc., on our Websites. Google Analytics uses cookies or other tracking technologies to help us analyze how users interact with and use the Websites, compile reports on the Websites’ activity, and provide other services related to Websites activity and usage. The technologies used by Google may collect information such as your IP address, time of visit, whether you are a return visitor, and any referring website. The Websites do not use Google Analytics to gather information that personally identifies you. The information generated by Google Analytics will be transmitted to and stored by Google and will be subject to Google’s privacy policies.
How we secure your information
Pan Atlantic recognizes the importance of information security, and is constantly reviewing and enhancing its technical, physical, and logistical security rules and procedures. All Pan Atlantic-owned websites and servers have security measures in place to help protect your PII against accidental, loss, misuse, unlawful or unauthorized access, disclosure, or alteration while under our control. Although “guaranteed security” does not exist either on or off the Internet, we safeguard your information using appropriate administrative, procedural and technical safeguards, including password controls, and the use of up to 256-bit encryption (or more sophisticated encryption as per current industry standards) based on a certificate issued by Comodo Inc. This allows for the use of Secure Sockets Layer (SSL), an encryption method used to help protect your data from interception and hacking while in transit. We implement firewalls, intrusion detection system, and antivirus software with constant updates and monitoring on irregularities. Physical servers are securely protected by 24×7 monitoring at all locations, with redundant electricity, air-conditioning and fire suppression systems. IT personnel utilize encryption, where possible, to prevent direct access to data stored in databases. Access to data stored in the systems is subject to authentication with unique username and password. Users are only allowed to access information that belongs to their responsible area. Online confidentiality agreements are in place, for example as click-through consents, to be accepted at first log-in, to ensure that certain users that have access to select data are bound by appropriate confidentiality obligations.
Information for users in Europe and outside the US
If you use our Sites outside of the United States, you understand that we may collect, process, and store your personal information in the United States and other countries. The laws in the U.S. regarding personal information may be different from the laws of your state or country. Any such transfers will comply with safeguards as required by relevant law. If applicable, you may have a right to claim compensation for damages caused by a breach of relevant data protection laws.
Users in the European Union (EEA) and Switzerland
If you are a resident of the EEA or Switzerland, the following information applies.
Purposes of processing and legal basis for processing
As explained above, we process personal data in various ways depending upon your use of our Sites and Services. We process personal data on the following legal bases: (1) with your consent; (2) as necessary to perform our agreement to provide Services; and (3) as necessary for our legitimate interests in providing the Websites and Services where those interests do not override your fundamental rights and freedom related to data privacy. Pan Atlantic acts as a data controller.
Right to lodge a complaint
Users that reside in the EEA or Switzerland have the right to lodge a complaint about our data collection and processing actions with the supervisory authority concerned. Contact details for data protection authorities are available here.
Transfers
Personal information we collect may be transferred to, and stored and processed in, the United States or any other country in which we or our affiliates or subcontractors maintain facilities. Upon the start of enforcement of the General Data Protection Regulation (GDPR), we will ensure that transfers of personal information to a third country or an international organization are subject to appropriate safeguards as described in Article 46 of the GDPR.
Individual Rights
If you are a resident of the EEA or Switzerland, you are entitled to the following rights once the GDPR becomes effective:
The right to request data erasure – you have the right to have your data erased from our Websites if the data is no longer necessary for the purpose for which it was collected, you withdraw consent and no other legal basis for processing exists, or you believe your fundamental rights to data privacy and protection outweigh our legitimate interest in continuing the processing.
The right to restrict or object to our processing – you have the right to restrict or object to our processing if we are processing your data based on legitimate interests or the performance of a task in the public interest as an exercise of official authority (including profiling); using your data for direct marketing (including profiling); or processing your data for purposes of scientific or historical research and statistics.
The right to object to automated decision making – you have a right to avoid being subject to automated decision making and insist on human intervention if we make an automated decision that produces a legal or a similarly significant effect on you.
Data protection officer
Pan Atlantic has a Data Protection Officer.
Spencer Jones
Pan Atlantic Exchanges
Pan Atlantic Foundation
1 Union Street, Suite 202
Portland, ME 04101
+1.207.871.8622 x 104
[email protected]
Other important Information
Children’s Data: Our Websites are intended for users ages 14 and older only. Accordingly, we will not knowingly collect or use any personal data from children that we know to be under the age of 14. If we become aware of personal data in our database that was collected from a child under 14, we will delete such information.
Questions or to report a problem
For questions about our Privacy Policy, to make choices about receiving promotional communications, to update your personal information, or to place an order, you can contact us by email, telephone or postal mail:
Pan Atlantic Exchanges
Pan Atlantic Foundation
1 Union Street, Suite 202
Portland, ME 04101
+1.207.871.8622 x 104
[email protected]